Vendor Participation Information

The Chehalem Valley Food & Wine Showcase is designed to deliver an engaging blend of education and product exposure, connecting attendees with some of the finest offerings in specialty foods and local beverages. This first-of-its-kind event in the Chehalem Valley will bring together the best in specialty foods, artisan cheeses, and regional beverages—offering a rare opportunity to connect directly with both industry professionals and the buying public. Showcase your products, offer samples, and build valuable relationships throughout the day with food and beverage lovers, culinary influencers, and key buyers.

  • Saturday November 7th, 2026

    Set-up Hours 8 am - 9:30 am

    Event Times: 10 am - 5 pm

    Ticket sales will be offered via the Crush & Crate Northwest website only. No onsite ticket sales will be available.

    Tear Down 5 pm - 6:30 pm

  • We are offering a total of 45 spots for specialty food and cheese vendors and 15 spots for beverage vendors. Space is limited so we encourage you to sign up early.

  • There are three levels of participation. Please refer to the vendor participation form for details.

    Showcase Partner: $800

    Highest visibility and brand presence. Lead sponsor positioning!

    Supporting Partner: $600

    Strong on-site and promotional visibility

    Featured Partner: $400

    Ideal for first-time vendors and emerging brands

  • Each vendor will receive the following:

    • One 6’ table

    • Tablecloth

    • Small trash bin

    • Table identification sign

    • Your logo and a link to your website or Instagram featured on the Crush & Crate Northwest website

    • Promotion on our social media channels

    • The opportunity to sell products directly at your table

  • Yes, a cancellation policy is in place due to the costs associated with event production and the limited number of available spaces. If you’re unable to attend after registering, please contact the Crush & Crate Northwest team as soon as possible so we can adjust the floor plan and/or offer your space to another participant.

    • Cancellations made 60 or more days prior to the event (before September 8, 2025) will incur a 25% cancellation fee.

    • Cancellations made within 30 days of the event (on or after October 8, 2025) will incur a 50% cancellation fee.

    We appreciate your understanding and cooperation.

  • We will market and encourage the trade to attend this event and connect with wholesale distributors and producers. Tickets will also be available for the general public. Tickets will be available through the Crush & Crate Northwest website only. Tickets will go on sale in August. —no onsite sales.

    Event Ticket $40.00

    Cheese and Pairing Classes $25.00

  • Sample sizes are defined as a 0.5 - 3 ounce sample. We are expecting a total of 500 attendees.

  • Vendors are responsible for following all applicable state and local food safety guidelines when offering samples to the public. The state of Oregon offers an online food handler certification course for just $10—we strongly encourage all vendors to complete this training.

    Please plan to bring the following food safety items for your table:

    • Disposable gloves

    • Sanitizing wipes

    • Tongs or serving utensils

    • Toothpicks or individual serving cups

    • Napkins

    • Any other necessary items to ensure safe, hygienic sampling

    Whenever possible, we recommend that vendors serve the public directly rather than allowing self-service.

  • Yes. We encourage you to sell product at your table if that’s something that you’d like to do during the event.

    (Vendors are responsible for their own sales, taxes or any other fees tied to product sales)

  • We will offer one exclusive cheese and wine pairing sessions, one cheese and cider pairing session and one cheese 101 session - led by industry professionals. These classes will take place in the Culinary Center, located adjacent to the Ballroom in the Cultural Center. Each session will be limited to 25 attendees to ensure an intimate and engaging experience.

    Tickets are $25 and must be purchased in advance—no onsite ticket sales will be available. Availability is limited, so early registration is recommended.

    more information to come.